Fact Sheet

Equipment Maintenance

Maintenance is vital to any public facility if it is to operate in a safe and effective manner. Maintenance can be a costly element of facility operations in terms of dollars and impact on operations. Maintenance can also be a potential workplace safety issue if not properly addressed.

There are three common types of maintenance:

Regardless of the type of maintenance, a number of important activities must take place if the maintenance is to be carried out in a safe manner:


Have a plan for every maintenance activity. This plan should include the safety procedures for isolating the equipment, the equipment needed for the maintenance including safety equipment, identification of who will do the maintenance including qualification and identification of the supervisor to sign off when the job is finished and the equipment restored to “ready for operation” status. If the maintenance is carried out repeatedly, this plan can be reused. If it is an emergency or one-time repair, the plan should be made up before maintenance is started.

Have a procedure for filing manufacturer’s recommendations for maintaining and repairing each piece of equipment the entity owns. Include the name of the equipment, it’s serial number, date purchased, who it was purchased from, its location in the entity. This can be a paper file in a 3-ring notebook or en electronic file.


Manufacturer’s recommendations Use an Internet search engine, such as Google or Yahoo or Dog Pile to find the homepage of the manufacturer. Search for downloadable maintenance instructions or a phone number to call. Have the details of the device, serial number, model number before making contact.

Equipment Maintenance Issues Checklist