Fact Sheet

Preventing Bullying

Workplace bullies intentionally shove or walk into people, block their passage in the halls, lock them in closets, steal kisses and steal personal possessions. They may confront, intimidate, and/or abuse their peers and even supervisors. And sometimes the supervisors are the bullies.

Bullying is about power, usually by someone who perceives he or she has very little of it. It’s also an early form of aggressive, violent behavior. Employees and volunteers bullied by their peers may fake illness or otherwise refuse to attend work, may bring weapons to work to defend themselves against the bullies or may turn violent themselves and seek retaliation because they feel those in charge can’t or won’t protect them.

Bullying costs nonprofits in time and money. The financial costs are invoiced as legal fees, property repair, low productivity, loss of income or other program funding. Time is measured in lost-hours from work due to fear or illness and in responding to reported cases of bullying. The risk can be managed and it’s to the nonprofit’s advantage to support strategies to protect workers.

Why Be Concerned?

Bullies become invincible in their own minds. They are the berating, intimidating, harassing and even violent colleague, co-worker or boss. Bullying manifests itself as road rage and workplace violence, which can escalate into assault or homicide charges. You get the picture.

Bullies lower workplace morale. Victims become sad, depressed, angry, vengeful, scared and confused workers. These feelings get in the way of thinking, creating and producing. The bullies themselves can be angry and have low self-esteem, which they express by hitting, strong-arming or pushing, which cause physical pain, or calling people names, teasing or scaring them, which cause emotional pain. All these feelings fester and foment into a workplace environment where neither senior management nor employees and volunteers want to be.

Demographics of a Bully

Bullies may wish to be more like, or are jealous of, the person they target who is smarter, different, or more popular. Anyone can be a target — but the targets are likely to have similar psychological traits: shy, sensitive and perhaps anxious or insecure. Others may be chosen for physical attributes: weight, stature or disability, or because they are a different nationality, race or religion than the bully.

The more obvious bullies are outgoing, aggressive, active and expressive. Their usual techniques are brute force or harassment. They need to rebel to feel superior and secure. They flout rules and regulations. The less obvious bullies are more Machiavellian. They’re reserved, controlling with a glib tongue, saying the proper thing at the proper time and out and out lying. These bullies gain their power quietly through guile, trickery and deceit.

No matter which style a bully exhibits, there are characteristics the two types share. They both:

Risk Management Strategies for Defusing Bullies

Ideally the board and senior management will support a program to reduce the need for bullying. The task for developing the program might be delegated to a committee headed up by the safety officer or risk manager. An approach that involves representatives from senior management, human resources, legal, employees, and volunteers is the most effective. When all concerned are working toward the common goal, the synergy maximizes the efforts. Psychologist and author Carla Garrity says, “You can outnumber the bullies if you teach the silent majority to stand up.”

Senior Management

Analyze quantity and types of complaints that could indicate a hostile workplace environment due to bullying. Look for trends: Are there employees in one department or program who are exhibiting several symptoms being a victim of bullying? Is there a person who seems to be constantly named as the perpetrator of bullying tactics? What type of investigation has occurred? Has disciplinary action been taken? Do the actions match the policies outlined in the handbook or standard operating procedures?

Human Resources

Review existing procedures on hiring, interviewing and reference checking. Is there in-house training for supervisors who interview?

Legal

What state and local laws exist in the organization’s jurisdiction that affect bullying behavior? Are there special laws that relate to your nonprofit’s mission or service recipients (youth, seniors, disabled or immigrant)?

Supervisors

Educate supervisors. Help them visualize bullying traits. Encourage them to listen to their staff members and to ask questions.

Instruct supervisors to take their staff’s complaints of shoving, name-calling, harassment and theft seriously. Help supervisors identify symptoms that their staff may be victims. Some are withdrawal, lower productivity, and a sudden need for extra money.

Provide a checklist of how to report an incident to the nonprofit. Include the name of a person or persons to call, their phone numbers, and what to record and report.

Engage supervisors in reducing bullying behavior by modeling nonphysical, consistently enforced measures of discipline as options to ridicule, sarcasm, yelling or ignoring bullying behavior.

Teach supervisors how to stop bullying behavior. What levels of intervention are appropriate? What are the signs that there is physical danger to the victim and/or the intervening supervisor? Who should the supervisor turn to for assistance?

Instruct them how to report an incident and to whom. Identify the information that needs to be recorded by senior management in order to follow up with questions and counseling for the victim, the bully and their individual supervisors. Explain any district, county or state rules and regulations that apply. Identify penalties for not complying.

Employees and Volunteers

Teach staff members ways to resolve arguments other than violent words and actions. Tell them to “Use your words” when they are puffing up with anger or starting to make fists or getting ready to yell. Street smarts can keep staff members from looking like a target for bullies. Walking confidently, staying alert to their surroundings and standing up for themselves verbally can go a long way to discourage a bully from picking on a person.

Resources

Patterson, John C. and Barbara B. Oliver, The Season of Hope: A Risk Management Guide for Youth-Serving Nonprofits, Nonprofit Risk Management Center, Washington, DC

Success-Oriented Rules to Live by Sample

Code of Conduct Sample