Your nonprofit organization should first prepare for accidents, then develop procedures for responding to accidents on construction/rehabilitation job sites.
Preparing for an accident requires that you have four things in place: planning, attitude, supplies, and communications.
You will never know in advance what accidents will occur or when, but you can plan ahead to know what the most likely risks are in a given situation to prepare for and, hopefully, avoid them. Having specific plans in place for various types of accidents and regularly training your employees to work within those plans is one of the most effective means of ensuring that accidents will be avoided when possible and handled appropriately when they do occur. Your nonprofit should assign a safety committee to regularly monitor and update your accident plans, recommend training for employees and volunteers, and walk through your work sites to check for potentially unsafe conditions.
In addition to planning for accidents and responding to them, instilling an attitude of safety among your employees and volunteers reduces your risk of having accidents occur. Workplace safety training instructs staff members on best practices and helps avoid common mishaps. Your policies and procedures should also reflect that safety is a priority within your organization. If employees and volunteers are encouraged to cut corners to reduce costs or get a job done more quickly, the attitude of safety is undermined and an accident is more likely to occur. Having a safety committee in place that has the authority to make changes where unsafe conditions or practices are found shows that your nonprofit is dedicated to providing a safe environment.
An important part of preparing for an accident is having the right supplies available if an accident does happen. Minor accidents can become major ones if your organization does not keep emergency first aid kits and other supplies on hand at all times. A member of your safety committee should be designated as a “Safety Officer” to regularly monitor and maintain your first aid kits, emergency car kits, and other emergency supplies as needed. Accident preparation and response training for your employees should include training on the proper use of emergency equipment. Depending on the nature of your organization and the services you provide, you may also want to consider first aid and CPR training for some or all of your employees and volunteers.
Another essential component of preparing for an accident is having emergency contact information and communication plans in place. During training, employees and volunteers should be told who to contact and how in case of an accident. In the case of an auto or other offsite accident, the employee may need to call 911 or other emergency response professionals before contacting the office regarding the accident. Employees on work sites may require wireless communications devices or other emergency communications equipment and should be trained in their safe and appropriate use.
Depending on the situation, you may or may not need all the steps listed below, but you should follow this outline in nearly all situations:
Nonprofit Risk Management Center Accident Response Tutorial