Fact Sheet

Compiling a Safety Manual

Why develop a workplace safety manual?

The manual is a framework for an overall workplace safety program. Developing a safety manual not only protects workers, but makes good business sense. In 2001 more than 5,300 work-related, unintentional injuries resulted in death and cost employers $132.1 billion dollars. Each year, 3.9 million Americans suffer disabling injuries on the job at a cost to employers of almost $29,000 per injury.

An effective, well-organized workplace safety manual could result in substantial savings in workers? compensation costs and lost workdays.

An important part of the manual should be the outline of how hazards are prevented and controlled. Regular and thorough maintenance inspections of equipment and vehicles are essential in preventing and controlling hazards.

It is particularly important that corrective actions be taken immediately and communicated to all employees and volunteers working in that area. If changes in procedures are indicated, be sure to review these will employees and volunteers.

Emergency response is a crucial part of hazard prevention and control. There should be an emergency response system within the nonprofit organization and the premises. The emergency response could be an alarm, an intercom page indicating an emergency, or other means by which attention to the emergency is created.

Another important element in hazard prevention and control is the way in which accidents are investigated and recorded. Changes in the frequency or severity of work-related injuries in general or in a particular area might signal changes in job demands, or other relevant components of the job design. Employees' and volunteers' individual abilities and limitations should be coordinated with the requirements of their work environments.

Compiling a Safety Manual Checklist

Accident Reporting, Investigation and Analysis Sample Manual Language